Agenda

Tuesday 11th May 2021 Stone Parish Rooms at 7pm

Due to Covid-19 regulations access will be limited at this meeting.

If members of the public wish to attend you are advised to speak to the Clerk before the meeting to check availability.

Agenda for the AGM of the Parish Council

1. Election of Chairman for 2021-22 & signing of Declaration of acceptance of Office
2. Election of Vice-Chairman
3. Co-option to Vacancy of Office for Parish Councillor & Declaration of acceptance of Office
4. Apologies for absence

PUBLIC FORUM
Members of the public listed on the Parish Electoral Register are invited to address the Council on any issue concerning the Parish.

5. Confirmation and signing of minutes of Parish Council Meetings on 9th March 2021
   (attached white)
6. Declarations of Interest
   1. Register of Interests: Councillors are reminded of the need to update their register of Interests.
   2. To declare any Disclosable Pecuniary Interests in items on the agenda and their Nature.
   3. To declare any Other Disclosable Interests in items on the agenda and their nature.

   Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest, which falls with the terms of paragraph 12(4)(b) of the Code of Conduct and who have not been granted a Dispensation, must leave the room for the relevant items.
   Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

   4. To Consider Written Requests from Councillors for the Council to Grant a Dispensation (S33 of the Localism Act 2011). Written requests to be with the clerk at least 4 clear days prior to a meeting.
7. Planning Matters
   1. Planning Decisions Notified by Wyre Forest District Council: (See Planning update sheet Crème page)
   2. Applications to be Considered by the Parish Council: (See also update sheet)
8. Correspondence & Progress Reports – All correspondence available to inspect from
   6.30pm
9. County & District & Parish Councillors Report(s)
10. Defibrillator Inspection Process
11. Appointment of Representative’s
    • Trustee to the St Mary’s PCC
    • West Mercia Police contact
    • Wyre Forest Community Housing contact
    • CALC Representatives to Wyre Forest Area Committee (usually Chairman/Vice)
12. Finance
    1. Bank Balance £20,569.45 (Current AC)
       £5,004.92 (Reserve AC)
    2. Accounts for Payment
       (payments made retrospectively since last meeting)
    3. Lengthsman Invoice 51 £210.00
    4. Lengthsman Invoice 52 £90.00
    5. St Mary’s Church £750.00
    6. Salaries & Expensies (Feb & March) £1042.12
    7. HMRC £232.40
    8. LGPS £286.10
    9. Lengthsman Invoice 53 £90.00
    10. BJIB Annual Insurance £197.11
    11. CALC – Annual Subscription £401.96
        Total £3,299.69
    12. Approve Income & Expenditure for 2021 – 2022 to date (Purple)
    13. Council approves the Annual Governance Statement for 2020-2021 and authorizes the Chairman & Clerk to sign them accordingly (Green)
    14. The Council further approves the Accounting Statements for 2020-2021 and authorizes the Chairman & Clerk to sign them accordingly (Green)
    15. Council RESOLVED to approve the Annual External Audit for 2020-21 following a successful internal Audit and authorised the Chairman and Clerk to duly sign and return to Messrs PKF Littlejohn LLP (Green)
    16. Council appoints Mr Peter Phillips as the Internal Auditor for 2021-22.
13. Date of the next meeting Tuesday 13th July 2021.