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Minutes of the Annual General Meeting followed by the Stone Parish Council Meeting held in Stone Parish Rooms on Tuesday 14th May 2019 commencing at 7.00pm.

Present: Councillors Mr J Jordan (Chairman), Mr R Wignall, Mrs P Hill, Mrs Diane Bird, Mrs P Hart, Graham Higgs, Derek Killingworth & Mrs Hilary Baxter.

In attendance: Mr S Clee Clerk, District Cllr Ms Lisa Jones, Bill Waldron Lengthsman, WPC Zara Williams.

Apologies: Cllrs Hardiman & Hart.

180 Election of Chairman

Councillor Mr John Jordan was elected Chairman for the 2019-2020 municipal year and duly made and signed the declaration of acceptance of office. Cllr Graham Higgs was elected Vice Chairman.

181 Co-option to vacant seat

Council noted we have one vacant seat following the recent elections.

182 Confirmation of the Minutes

The minutes of the last meeting held on 12th March 2019 as previously circulated were approved and signed by the Chairman.

183 Declaration of Interest for a) The Meeting and b) Any Changes to be notified to the Registers of Interests and Gifts & Hospitality;

a) None declared. b) There were none.

184 Public Speakers:

WPC Zara Williams addressed Council on a couple of minor incidents reported over the past 2 months.

185 Planning Matters:

The Council noted the current list of Planning Applications approved and pending by WFDC. Council RESOLVED to support Planning Application No 19/0238 for the demolition of a current dwelling and its replacement at Heathfield, Back Lane, Shenstone.

186 Councillors Reports

A written report had been received and circulated to all councillors from County Cllr Hart prior to the meeting. Cllr Lisa Jones addressed Council and looked forward to working for the Parish over the next 4 years.

187 Correspondence & Progress Reports

Council noted the Correspondence & Information Sheet.

188 Flag Flying Day at Wyre Forest DC

It was agreed Councillors; Graham Higgs & Derek Killingsworth would represent the Council on 24th June 2019 outside Kidderminster Town Hall for the National Flag Flying event.

189 St Mary’s Church 750th Celebrations

Council noted the celebrations being planned for 7th & 8th September at St Mary’s to celebrate 750 years. All Councillors were asked to support the events.

190 Finances

a) It was noted the Bank Balance currently stands at £13, 939.08 which includes earmarked reserves and grants for specific works.

b) Accounts amounting to £557.81 made retrospectively were approved.

c) The Council noted the Income & Expenditure Spreadsheets circulated with the agenda for the new Municipal Year 2018-2019 and current sheets for 2019-2020.

d) Council approved the Clerk & Chairman complete the Annual Accounts for 2018-2019 in accordance with Messrs P K Littlejohn requirements.

e) Council approved Mr Peter Phillips being appointed as our internal auditor for 2019-2020 municipal year.

f) Council noted the Clerk had recovered VAT for 2018-2019 amounting to £907.20.

g) Council approved the Annual Governance Statement for 2018-2019 and Authorised the Chairman & Clerk to sign them accordingly.

h) The Council further Approved the Accounting Statements for 2018-2019 and Authorised the Chairman & Clerk to sign them accordingly.

191 Date of the next Meeting

There being no other business the meeting ended at 19.50pm. The next meeting will take place on Tuesday 9th July 2019 commencing at 7.30pm.

Chairman
9th July 2019

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