Retention periods of documents held within Wyre Forest District Council
6. Human Resources
Last updated 22 September 2020
Contents
Human Resources
6.1 Human Resources
| Reference | Function description/type of record | Retention action/retention period | Examples of records | Notes |
|---|---|---|---|---|
|
6.1 |
Accidents |
3 years from the date of the last entry (or, if the accident involves a child/young adult, then until that person reaches 21 years old) (See below for accidents involving chemicals or asbestos) |
|
The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations1995 (RIDDOR) (SI1995/3163) as amended Limitation Act 1980 (Special rules apply concerning incidents involving hazardous substances – see below) |
| 6.2 | Medical records and details of biological tests under the Control of Lead at Work Regulations |
40 years from the date of last entry |
The Control of Lead at Work Regulations 1998 (SI 1998/543) as amended by the Control of Lead at Work Regulations 2002 (SI 2002/2676) | |
| 6.3 |
Medical records as specified by the Control of Substances Hazardous to Health Regulations (COSHH) |
40 years from the date of last entry |
The Control of Substances Hazardous to Health Regulations 1999 and 2002 (COSHH) (SI 1999/437 and SI 2002/2677) |
|
| 6.4 |
Medical records under the Control of Asbestos at Work Regulations |
40 years from the date of last entry Four years from date of issue |
|
The Control of Asbestos at Work Regulations 2002 (SI 2002/2675 The Control of Asbestos Regulations 2006 (SI 2006/2739) The Control of Asbestos Regulations 2012 (SI 2012/632) |
| 6.5 | Medical records under the Ionising Radiations Regulations 1999 | Until the person reaches 75 years of age, but in any event for at least 50 years | The Ionising Radiations Regulations 1999 (SI 1999/3232) | |
| 6.6 | Records of tests and examinations of control systems and protective equipment under COSHH Regulations | Five years from the date on which the tests were carried out |
The Control of Substances Hazardous to Health Regulations 1999 and 2002 (COSHH) (SI 1999/437 and SI 2002/2677) |
|
| 6.7 | Health and safety training records | 75 years from date of birth | Common practice | |
| 6.8 | Medical and Occupational Health information | 75 years from date pf birth | Common practice | |
| 6.9 | Recruitment information | Six months/successful completion of probation |
|
Exact retention period depends on document type. |
| 6.10 | Personal file | Six years from date of leaving |
|
Common practice |
| 6.11 | Records relating to children and young adults | Until the child/young adult reaches 21 years old | Limitation Act 1980 | |
| 6.12 | Retirement Benefit Schemes | Six years from the end of the scheme year in which the event took place |
|
Retirement Benefits Schemes (Information Powers) Regs 1995 (SI 1995/3103) |
| 6.13 | Statutory Maternity Pay Records | Three years after the end of the tax year in which the maternity period ends |
|
Statutory Maternity Pay (General) Regs 1986 (SI986/1960) as amended |
| 6.14 | Wages/Salary Payments | Six years |
|
Taxes Management Act 1998 |
| 6.15 | National Minimum Wage Records | Three years after the end of the pay reference period following the one that records the cover | National Minimum Wage Act 1998 | |
| 6.16 | Records relating to working time | Two years from the date on which they were made | Working Time Regs 1998 (SI1998/1833) | |
| 6.17 | Payroll File | Six years plus current year (seven years) |
|
|
| 6.18 | Income Tax and NI Returns | Not less than three years after the end of the financial year to which they relate |
|
Income Tax (Employments) Regs 1993 (SI1993/744) as amended by the Tax (Employments)(Amendment No.6) Regs 1996 (SI1996/2631) |