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Retention periods of documents held within Wyre Forest District Council

8. Revenues and benefits

Last updated 22 September 2020

8.1. Revenues (Council Tax and Business Rates)

Reference Function description/type of record Retention action/retention period Examples of records Notes
8.1.1 Council Tax records

Council Tax began on 1 April 1993 and in some instances the amount of Council Tax that is payable can be reduced from this date.

In order that we are able to refund any money that is due, we keep the necessary Council Tax records from this date.
  • Forms
  • Correspondence
  • Property owners/tenants

Information held on a PD0008 compliant DIP system

8.1.2

Non Domestic Rates(Business Rates) records

Current year plus previous six years

  • Forms
  • Correspondence

Information held on a PD0008 compliant DIP system

8.1.3 Receipt books Six years
  • Receipt book

Closure period

8.1.4

Liability Order lists

Ten years or until balance cleared
  • Court lists
Closure period – we receive requests for historic documents if there is a dispute
8.1.5

Inland Revenue documentation in respect of interest on overpayments for business rates

Six years
  • Documentry evidence
Closure period

8.2. Benefits (Housing and Council Tax)

Reference Function description/type of record Retention action/retention period Examples of records Notes
8.2.1 Claim records Six years
  • Forms
  • Correspondence
  • Documentary evidence
  • Housing Benefit Subsidy
  • Grant claim records
  • NNDR3 Grant claim records

Information held on a PD0008 compliant DIP system

Older documents relating to current claims remain on the system
8.2.2 Fraud prosecutions

Six years

  • Forms
  • Correspondence
  • Documentary evidence
We are no longer responsible for benefit fraud however still retain some information for successful prosecutions that weren’t transferred to the DWP
8.2.3 BACS payment records fro benefits Six years  

Documentary evidence

Closure period

8.2.4

Benefit Sundry debtor records

Six years
  • Correspondence
  • Documentary evidence
Information held on a PD0008 compliant DIP system
8.2.5

Local welfare scheme

Five years
  • Application information
  • Awards granted
Information held on secure database with limited access
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