Retention periods of documents held within Wyre Forest District Council

8. Revenues and benefits

Last updated 22 September 2020

Reference	Function description/type of record	Retention action/retention period	Examples of records	Notes
8.1.1	Council Tax records	Council Tax began on 1 April 1993 and in some instances the amount of Council Tax that is payable can be reduced from this date. In order that we are able to refund any money that is due, we keep the necessary Council Tax records from this date.	Forms Correspondence Property owners/tenants	Information held on a PD0008 compliant DIP system
8.1.2	Non Domestic Rates(Business Rates) records	Current year plus previous six years	Forms Correspondence	Information held on a PD0008 compliant DIP system
8.1.3	Receipt books	Six years	Receipt book	Closure period
8.1.4	Liability Order lists	Ten years or until balance cleared	Court lists	Closure period – we receive requests for historic documents if there is a dispute
8.1.5	Inland Revenue documentation in respect of interest on overpayments for business rates	Six years	Documentry evidence	Closure period

Reference	Function description/type of record	Retention action/retention period	Examples of records	Notes
8.2.1	Claim records	Six years	Forms Correspondence Documentary evidence Housing Benefit Subsidy Grant claim records NNDR3 Grant claim records	Information held on a PD0008 compliant DIP system Older documents relating to current claims remain on the system
8.2.2	Fraud prosecutions	Six years	Forms Correspondence Documentary evidence	We are no longer responsible for benefit fraud however still retain some information for successful prosecutions that weren’t transferred to the DWP
8.2.3	BACS payment records fro benefits	Six years		Documentary evidence Closure period
8.2.4	Benefit Sundry debtor records	Six years	Correspondence Documentary evidence	Information held on a PD0008 compliant DIP system
8.2.5	Local welfare scheme	Five years	Application information Awards granted	Information held on secure database with limited access

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