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Retention periods of documents held within Wyre Forest District Council

3. Property

Last updated 22 September 2020

Contents

3. Property

Reference Function description/type of record Retention action/retention period Examples of records Notes
3.1 Property files

Retain for 6 years after property sold.

Any warranties to be retained for duration of benefit.
  • All property files
To enable any claims to be resisted
3.2 Building/construction contracts

Retain for 6 years after property sold.

Any warranties to be retained for duration of benefit.

 

To protect landlords interest.

Retain construction information for life of building.

3.3 Legal instruments Retain for 6 years after property sold or indefinitely if building retained
  • Leases
  • Licences
  • Guarantees
  • Warranties

See legal schedule

3.4 Test certificates Six years
  • Gas certificates etc
On property database
3.5 Asbestos register Indefinitely    
3.6 Asset records Six years
  • Valuation information
 
3.7 Building manuals Retain for 6 years after property sold or indefinitely if building retained    
3.8 Health and safety files Retain for 6 years after property sold or indefinitely if building retained    
3.9 Project/construction files Retain for 6 years after property sold or indefinitely if building retained    
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