Retention periods of documents held within Wyre Forest District Council
3. Property
Last updated March 2025
Contents
3. Property
| Reference | Function description/type of record | Retention action/retention period | Examples of records | Notes |
|---|---|---|---|---|
| 3.1 |
Property Files |
Retained for 6 years after property sold |
· All property files |
To enable any claims to be resisted |
| 3.2 |
Building/Construction contracts |
Retain for 6 years after property sold
Any warranties to be retained for duration of benefit |
|
To protect landlords interest Retain construction information for life of building |
| 3.3 |
Legal Instruments |
Retain for 6 years after property sold or indefinitely if building retained |
· Leases/licences/Guaranteeand warranties |
See Legal schedule |
| 3.4 |
Test Certificates |
6 years |
· Gas certificates etc |
On Property database |
| 3.5 |
Asbestos Register |
Indefinitely |
|
|
| 3.6 |
Asset records |
6 years |
· Valuation information |
|
| 3.7 |
Building manuals |
Retain for 6 years after property sold or indefinitely if building retained |
|
|
| 3.8 |
Health & Safety Files |
Retain for 6 years after property sold or indefinitely if building retained |
|
|
| 3.9 |
Project/Construction files |
Retain for 6 years after property sold or indefinitely for life of building |
|
|