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Retention periods of documents held within Wyre Forest District Council

9. Legal services

Last updated 22 September 2020

9.1. Contracts

Reference Function description/type of record Retention action/retention period Examples of records Notes
9.1.1 Contract registers

Retain indefinitely

 

Common practice

9.1.2

Succesful tenders

Destroy 12 years after expiry of contract if under seal or 6 years for ordinary contract

N.B. Tenders are now received electronically Common practice
9.1.3

Unsuccessful tenders

One year after contract awarded

N.B. Tenders are now received electronically Common practice
9.1.4

Contracts under seal

Destroy 12 years after expiry of contract

  Common practice
9.1.5

Ordinary contracts

Destroy six years after expiry of contract

  Common practice

9.2. Estates

Reference Function description/type of record Retention action/retention period Examples of records Notes
9.2.1 Acquisition of property/land by sale or lease For as long as Wyre Forest Distrcit Council own the land
  • Legal documents pertaining to the acquisition

Common practice

9.2.2 Sale or property or land

6 years if under £50,000

12 years if over £50,000

  • Legal documents pertaining to the sale
  • Particulars of the sale
  • Tender documents
Common practice
9.2.3 Management of leased property Destroy 15 years after expiry of the lease
  • Lease agreements
  • Rent details
  • Applications for leases, licences and rental revisions

Common practice

9.3. Planning

Reference Function description/type of record Retention action/retention period Examples of records Notes
9.3.1 Developer Contribution and Obligation Negotiation

Agreement - indefinitely

File - destroy 12 years from date pf agreement

  • S.106 agreements

TCPA 1990

Limitations Act 1980

9.3.2 Appeal decisions

Indefinitely

   
9.3.3
Certificate of Lawful Use or Development

Certificate - indefinitely

File - destroy 12 years from date pf agreement

 

TCPA 1990

Limitations Act 1980
9.3.4 Tree Preservation Orders

Certificate - indefinitely

File - destroy 12 years from date pf agreement

 

Common practice

limitations Act 1980

9.3.5 Enforcement Indefinitely
  • Enforcement notices
 
9.3.6 HMO licensing      

9.4. Litigation

Reference Function description/type of record Retention action/retention period Examples of records Notes
9.4.1 Debt collection

Destroy seven years after last action

 

 

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