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Retention periods of documents held within Wyre Forest District Council

10. Corporate

Last updated 22 September 2020

10.1. Web forms system

Reference Function description/type of record Retention action/retention period Examples of records Notes
10.1.1 Forms completed via website using UMBRACO system

Destroy 28 days from date of entry

 

 

10.1.2

Visitors Register at Wyre Forest House

Three months

 

This currently relates soley to Wyre Forest House

10.2. Emergency Planning

Reference Function description/type of record Retention action/retention period Examples of records Notes
10.2.1 Personal data of evacuees Six months after the conclusion of the incident
  • Name
  • Home address
  • Date of birth
  • Gender
  • Medical, Physical, Health or Social Care needs
  • Prescription/Medical needs
  • Next of Kin details
  • Vehicle Registration

 

10.2.2 Statistical data

Indefinitely

   
10.2.3 Volunteer details One month after the conclusion of the incident
  • Name
  • Personal Phone Number
  • Personal e-mail address

 

10.2.4

Key holder details

One month after the conclusion of the incident
  • Name
  • Personal Phone Number
  • Personal e-mail address
 

10.3. Surveillance records

Reference Function description/type of record Retention action/retention period Examples of records Notes
10.3.1 All records relating to surveillance and enforcement action undertaken under the Regulation of Investigatory Powers Act 2000

Six years from date of court order

  • Proceedings of any legal cases in which the authority is involved

 

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