Retention periods of documents held within Wyre Forest District Council

5. Community services

Last updated 22 September 2020

Reference	Function description/type of record	Retention action/retention period	Examples of records	Notes
5.1.1	Complaints and correspondence	Destroyed once complaint has been resolved	Written and emailed complaints	General complaints, for example; bin collection, grass cutting
5.1.2	Statistics	Ten years	Performance indicators Tonnage figures Recycling figures etc	Records held electronically and used for reference
5.1.3	Delivery notes	18 months	Litter bin Park equipment Refuse sacks etc
5.1.4	Returns	Six years	Recycling tonnage to County	Records held electronically
5.1.5	Waste Transfer Notes - duty of care	Two years after the end of the financial year in which the collection of waste took place		Records held electronically
5.1.6	Trade agreements	As long as required	Refuse collection agreements for businesses	Records held electronically
5.1.7	Driver vehicle logs	Two months	Vehicle check logs
5.1.8	Tipper weight logs	Ten years		Records held electronically
5.1.9	Driver assessments	Until the person leaves Wyre Forest District Council employment	Medical records
5.1.10	Tree works	As long as required	Applications for tree work to be carried out by WFDC	Records held electronically
5.1.11	Hire the Team	As long as required	Lanscaping General work	Records held electronically
5.1.12	Household waste and recycling	As long as required Driver's paper copy securely destroyed daily	Pull out lists	Records held electronically

Reference	Function description/type of record	Retention action/retention period	Examples of records	Notes
5.2.1	Car park season ticket application forms	Six years		HMRC requirement - VAT purposes

Reference	Function description/type of record	Retention action/retention period	Examples of records	Notes
5.3.1	Kidderminster Cemetery	Indefinitely	Graves of deceased Burial plot ownership

Reference	Function description/type of record	Retention action/retention period	Examples of records	Notes
5.4.1	Body camera	30 days if no evidence 7 years if evidence	Filming	Records are held electronically
5.4.2	Enforcement record book	Seven years	Abandoned vehicle letters to registered keeper	Records are held electronically
5.4.3	Environmental crime - Fine or Fixed Penalty Notice issued Litigation	Four years Seven years from date of last action	Cases taken to court

Reference	Function description/type of record	Retention action/retention period	Examples of records	Notes
5.5.1	Record of donations	Indefinitely	Information regarding donation

Reference

Function description/type of record

Retention action/retention period

Examples of records

Notes

5.5.1

Record of donations

Indefinitely

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