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Stone Parish Council


Tuesday 10 May 2022 7pm

Stone Parish Rooms

Agenda for the AGM of the Parish Council

  1. Election of Chairman for 2022-23 & signing of Declaration of acceptance of Office

  2. Election of Vice-Chairman

  3. Co-option to Vacancy of Office for Parish Councillor & Declaration of acceptance of Office

  4. Apologies for absence

    Members of the public listed on the Parish Electoral Register are invited to address the Council on any issue concerning the Parish.

  5. Confirmation and signing of minutes of Parish Council Meetings on 8th March 2022 (attached white)

  6. Declarations of Interest
    1. Register of Interests: Councillors are reminded of the need to update their register of Interests.

    2. To declare any Disclosable Pecuniary Interests in items on the agenda and their Nature.

    3. To declare any Other Disclosable Interests in items on the agenda and their nature.

      Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest, which falls with the terms of paragraph 12(4)(b) of the Code of Conduct and who have not been granted a Dispensation, must leave the room for the relevant items.

      Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

    4. To Consider Written Requests from Councillors for the Council to Grant a Dispensation (S33 of the Localism Act 2011). Written requests to be with the clerk at least 4 clear days prior to a meeting.

  7. Planning Matters

    1. Planning Decisions Notified by Wyre Forest District Council: (See Planning update sheet Crème page)

    2. Applications to be Considered by the Parish Council: (See also update sheet)

      Application type: PA Agricultural to Residential
      Planning Reference: 22/0334/PNR
      Proposal: Change of use of agricultural building to dwellinghouse
      Location: Shenstone House Farm, Podmore Lane, Shenstone, Nr Kidderminster.

  8. Correspondence & Progress Reports – All correspondence available to inspect from 6.30pm
  9. County & District & Parish Councillors Report(s)

  10. NALC Paper 11th March 2022 – (attached blue) – Cllr Killingworth

  11. Shenstone Speeding – Councillor Jane Lacy

  12. Appointment of Representatives

    • Trustee to the St Mary’s PCC
    • West Mercia Police contact
    • CALC Representatives to Wyre Forest Area Committee (usually Chairman/Vice)

  13. Finance

    1. Bank Balance £26,689.61 (Current AC) ;  £5,005.49 (Reserve AC)

    2. Accounts for Payment

      (payments made retrospectively since last meeting)
    3. Lengthsman Invoice 65 £120.00
    4. St Mary’s Church £750.00
    5. Salaries & Expenses (Feb & March) £1062.96
    6. HMRC £237.20
    7. LGPS £300.04
    8. Lengthsman Invoice 66 £120.00
    9. BJIB Annual Insurance £216.72
    10. CALC – Annual Subscription £392.37
    11. Lengthsman Invoice 67 82.50
      Total £3,281.73

    12. Approve Income & Expenditure for 2021 - 2022 and 2022 - 2023 to date (Purple)

    13. Council approves the Annual Governance Statement for 2021-2022 and authorizes the Chairman & Clerk to sign them accordingly (Green)

    14. The Council further approves the Accounting Statements for 2021-2022 and authorizes the Chairman & Clerk to sign them accordingly (Green)

    15. Council RESOLVED to approve the Annual External Audit for 2021-2022 following a successful internal Audit and authorised the Chairman and Clerk to duly sign and return to Messrs PKF Littlejohn LLP (Green)

    16. Council appoints Mr Peter Phillips as the Internal Auditor for 2022-2023.

  14. Date of the next meeting Tuesday 12th July 2022.
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