Human Resources Privacy Notice

The reasons we use your data

  • To employ staff
  • Statutory requirements e.g. reporting to Government
  • Service delivery
  • Service improvement and planning
  • Regulatory, licensing and enforcement functions
  • Prevention and detection of crime
  • Financial transactions
  • Research
  • Traded services
  • Promote access to work
  • Monitor equalities issues

Why we are allowed to use your data

Legal obligation or public task under various UK laws including but not limited

  • The Employment Rights Act 1996
  • The Sex Discrimination Act, 1970
  • The Equal Pay Act of 1970
  • The Race Relations Act, 1976
  • The Disability Discrimination Act, 1995
  • The National Minimum Wage Act, 1998
  • The Working Time Directive, 1999
  • The Employment Relations Act, 1999
  • Health and Safety at Work, etc. Act 1974
  • The Equality Act 2010
  • The Public Sector Equality Duty - Equality Act 2010
  • The Localism Act 2011
  • Contract (traded services)
  • TUPE

Who we can share your data with

  • Judicial Agencies e.g. Courts
  • Police
  • Childrens Social Care
  • Adults Social Care
  • Probation
  • Health Agencies inc. occupational health providers
  • Education Providers
  • Government Departments e.g. DWP, HRMC, Education, S4c
  • Immigration Services
  • Disclosure & Barring Service
  • Regulatory Bodies
  • Pension Providers
  • Trade Unions
  • Elected Members & MPs (as your representative)
  • Commissioned partners e.g. staff benefit scheme
  • Other businesses / organisation (references, market pay organisations)
  • Employment Agencies
  • Contractors providing IT services

When computers make any decisions about you

Not applicable

When your data gets sent to other countries

Not applicable


We will take reasonable steps to create an accurate record of any personal data you have submitted.  However, we do not assume responsibility for confirming the ongoing accuracy of your personal data.  You can update your personal data by making amendments through HR21 or by emailing us at

Further information

For enquiries about this privacy notice and for deletion of data held under consent please email