Electoral Services Privacy Notice

Data we collect

  • Name
  • Address
  • email address
  • Telephone number

Sometimes we collect other information you may feel is sensitive to you. This may include;

  • Nationality
  • Date of birth
  • National Insurance number
  • or the reason you might require a postal or proxy vote.

We may require further evidence from you such as copies of your passport, marriage certificate or driving licence.

If you are working on elections we would also require your bank details.

The reasons we use your data

  • To maintain the electoral register
  • To run elections
  • To employ casual staff to run elections

Why we are allowed to use your data

  • The Local Government Act 1972 and 2000
  • The Representation of the Peoples Act 1983
  • The Immigration Act 2016

Who we can share your data with

  • The electoral register is a public register and can be inspected by the public.
  • The edited version of the electoral register can be sold to third parties.
  • The Police and other crime enforcement agencies
  • Elected Members & MPs (as your representative)
  • Political Parties
  • Contractors providing IT services
  • To verify your identity, the data you provide will be processed by the Individual Electoral Registration Digital Service managed by the Cabinet Office. As part of this process your data will be shared with the Department of Work and Pensions and the Cabinet Office suppliers that are data processors for the Individual Electoral Registration Digital Service. You can find more information about this hereĀ www.registertovote.service.gov.uk/register-to-vote/privacy.
  • British Library
  • UK Statistics Authority

  • Electoral Commission

  • Boundary Commission for England

  • Jury Summoning Bureau

  • Police and Crime Commissioner

  • Candidates standing for elections

  • Local and National Political Parties

  • The Council

  • Parish and Community councils

  • Police Forces, National Crime Agency

  • Public Library or local authority archive services

  • Government departments or bodies

  • Credit Reference Agencies

  • National Fraud Initiative

  • Electoral Registration and Returning Officers

  • When employed to work at an election your information may be shared with anyone you are directly working with e.g. your Polling Station team

When computers make any decisions about you

Not applicable

When your data gets sent to other countries

Not applicable

During the Coronavirus outbreak, personal data may be shared securely with partner agencies such as the county council or NHS in order to safeguard lives and welfare of individuals, which is in the compelling public interest in the current health emergency.

For enquiries about this privacy notice and for deletion of data held under consent please email Electoral Services