Upcoming Contracts and Leases
The information in this page is designed to help you to apply for our contracts. As there is a great deal of competition, this guide cannot assure success for everyone. However, it should provide you with the information you need to apply with confidence.
All current opportunities are listed here. If there are none listed it means that there are no current opportunities.
Description of Requirement
All contracts over £10,000 will be advertised (provided a framework agreement or existing contract isn't used). The contracts will be advertised on one of 4 websites
1) Due North Procontract
The Council is now using the e-procurement portal known as the Due North Pro-Contract portal https://procontract.due-north.com to conduct procurement exercises.
To gain access to the procurement document(s) tenderers will need to register their company details at the above website. Once registered, tenderers will be emailed a log-in and password which will allow them to gain access to the tender documents for their chosen project. Tenderers will need to electronically submit an expression of interest to Due North and an electronic copy of the ITQ will then be sent as an attachment. Tenderers should submit their completed procurement document(s) and accompanying documentation via the Pro-Contract on-line portal by the deadline date.
Any supplier questions/queries will also need to be submitted via Pro-Contract portal website.
Any clarifications will be issued via the Pro-Contract portal.
If you have any problems or queries gaining access to the Pro-Contract portal please contact The Service desk on 01670 597136 who are available between the hours of 08:30 and 17:30 Monday to Friday (excluding UK Public Holidays).
2) Wyre Forest District Council Website (this one)
For contracts under £50,000, suppliers can be asked to provide a quote. We must ask at least two companies to quote and enough to ensure genuine competition.
For contracts over £50,000, where EU procurement directives do not apply, at least 4 contractors (who have expressed an interest) must be invited to tender. Again, we must ensure we invite enough to ensure genuine competition.
There is no charge for obtaining a tender pack or returning your submission.
There are two main types of tenders:
All suppliers responding to an Open Tender are given the tender documents to complete and return. There is no opportunity to shortlist supplies using this approach. You will be asked to submit an expression of interest for the contract, however you will receive the tender documentation at the same time. The expression of interest will be considered at the same time as your bid.
Restricted Tender - Procurements over £164,000
This is a two stage approach where we invite interested suppliers to express an interest in the contract. We will send you a pre-qualification assessment and, if you meet the criteria, you will receive the tender documents.
This method may be used for projects over the Threshold of £164,176 if the Restricted route is chosen.
Applications from Social Enterprises
We are committed to fairness and open competition when letting contracts and recognise that many different organisations and groups can provide quality goods and services. These may include Small or Medium sized enterprises (SMEs), Black, Minority and Ethnic (BME) businesses, voluntary and community organisations.
We recognise Social Enterprises as one such type of organisation that can contribute to our wider objectives. These are companies whose profits are re-invested in the company or the community (not for profit), rather than aiming for maximum profits for shareholders and owners.
Tender Opening, Evaluation and Feedback
Opening and Witnessing
Tenders will not be opened until after the deadline has passed. Occasionally, the tender deadline may need to be extended, if this happens we will let you know.
Tenders will be opened after the deadline date and time via the Council’s electronic portal by the Procurement Officer and witnessed by a member of the legal team.
Electronic tenders will be automatically opened when the closing date and time is reached.
Very few tenders are selected by price alone. We will usually consider several quality aspects which will be detailed in the tender pack. We generally select the 'most economically advantageous tender' - the best tender in terms of 'price' and 'non-price' items.
We will let you know how important price is in relation to other factors.
We will write to you to let you know if your bid was successful or not.
We will ensure that for the contracts let in accordance with the EU Procurement Directives that the procedures in relation to the "stand still" period will be compiled with.
You are entitled to ask us for feedback. We will provide frank and helpful information.
However, we can withhold information which is commercially sensitive or contrary to public interest. We will act in accordance with the Freedom of Information Act.
For more information on contracts please contact the Corporate Procurement Officer
Telephone: 01562 732 121
The Council is using the e-procurement portal known as the Due North Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise.
To gain access to the Invitation to Tender document, please visit the above website. Tenderers will need to electronically submit an expression of interest and an electronic copy of the ITT will be sent as an attachment.
Deadline for submission of Invitation to Tender to:
5pm, Monday 4 September 2017