We have a duty to collect a signature from postal voters every five years to make sure we have an up-to-date signature. This is very important because your signature is used at elections when you cast your vote.
If the signature we have on file for you is 5 years old or more then we will send you a form called a Postal Vote Confirmation Notice. We are sending this out in January 2019 for anyone whose signature was provided between February 2013 and January 2014.
You will receive a Postal Vote Confirmation Notice Form if it has been 5 years or more since you gave us a copy of your signature so you could vote by post.
If you want to continue to receive a postal vote we need you to fill in the form and return it to us. We are requesting these be returned by Tuesday 22 January 2019.
If we have not received your completed form by the Wednesday 13 February 2019 your postal vote will be cancelled and you will no longer be able to vote by post.
The form will tell you which types of election you are currently entitled to vote at. It will also include your date of birth and ask you to confirm whether this is right. There will also be a section explaining what to do if you cannot fill in the form.
Your signature and date of birth are what we call personal identifiers. We must have two personal identifiers to make postal voting more secure. Having this information from you helps us to stop voting fraud and to make sure your postal vote has been completed by you.
Personal Identifiers are used to protect you and your vote. These identifiers are confidential and are only used by the Electoral Registration Office – they do not appear on the Electoral Register.
You need to request a waiver form from us.
There is a section on the Postal Vote Confirmation Notice Form that you can tick which will tell us you need a waiver form. Return this to us and we will send you an application form or you can email or call the team firstname.lastname@example.org , 01562 732733
If a waiver is granted, this will be for the signature only and you will still need to give us your date of birth.
If you do not return your form by Wednesday 13 February 2019 your postal vote will be cancelled. This does not stop you re-applying for a postal vote.